Taking on the Unexpected

Many of us are being asked to do things that we don’t normally do. Maybe it is working from home while the dog barks at the mailman or coaching children through school while taking online meetings. If you are in the L&D space, you’ve probably been asked to convert a classroom session to in-person delivery, deliver a session via an online platform, or support others in your organization to deliver sessions online.

If you are like me, the request to help others have come in more frequently. Even RFP’s are asking that we build in coaching on their chosen tool to get the presenters comfortable with a session they’ll have to deliver. It’s a great idea! And it takes time. To help us address this hurdle we’ve started building guides for trainers that speak directly to the challenges of using these tools and maintaining what we know to be best practices for adult learning. The latest guide is the Trainer’s Guide to Microsoft Teams.

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Real Cost of Instructor-Led Training

Instructor-left training costs can come in many forms. Financial costs are the traditional way in which this question is answered. “We were able to develop this training program for about $2,500.” But what’s the cost to you?

real cost of instructor-led training includes time

Just because you develop a training program in-house, doesn’t mean it was designed for “free”. Yes, your time is already budgeted and paid for, but it’s certainly not “free”.

If you didn’t have to spend so much time coming up with original activities and thinking of new ways to engage people, what else could you be doing with your time? Another way to think of it might be this: if you had an extra 4-8 hours of work time this week, how would you invest that time? Would you get one more project scratched off your to-do list? Would you shut down a bit early on Friday?

The Big Question

When someone (usually around budget season) asks: “How much does it cost to put together your training programs,” what do you tell them? Are you able to come up with a good answer? Do you know the true cost of instructor-led training?

We put this little calculator together to help determine the real cost of instructor-led training.

Cost of Training Assumptions

As you can see, our Cost of Instructor-Led Training calculator is making a few assumptions. It assumes that:

  • It takes about 8 hours of development time to put together a plan and materials for one hour of training (including background research, activity development, facilitator materials, participant materials, PowerPoint slides, etc).
  • Your labor hours are the only costs involved in training. Costs go up even further if you’re using graphic designers, purchasing off-the-shelf content or videos, printing participant materials in full color, etc.

Lower the Cost of Instructor-led Training with Soapbox

Yes, this particular training cost calculator brings Soapbox into the equation and offers an idea of how many labor hours you could save by automating some of your instructional design process, but there’s a bigger point to be made here.

The saying “time is money” is only partially true. Yes, when you’re at work, your time equates to labor hours, which have a cost to your business. Unlike money, however, your time cannot be saved. So the real question is: how do you want to spend it?

We would love to help you determine how to lower your cost of instructor-led training with Soapbox. We only need 15 minutes (we know your time is valuable!).