How much does it cost to design instructor-led training?

It’s an important question, but it’s not a simple question.

Costs can come in many forms. Financial costs are the traditional way in which this question is answered. “We were able to develop this training program for about $2,500.” But what’s the cost to you?

Just because you develop a training program in-house, doesn’t mean it was designed for “free”. Yes, your time is already budgeted and paid for, but it’s certainly not “free”.

If you didn’t have to spend so much time coming up with original activities and thinking of new ways to engage people, what else could you be doing with your time? Another way to think of it might be this: if you had an extra 4-8 hours of work time this week, how would you invest that time? Would you get one more project scratched off your to-do list? Would you shut down a bit early on Friday?

When someone (usually around budget season) asks: “How much does it cost to put together your training programs,” what do you tell them? Are you able to come up with a good answer?

Over the weekend, my colleague Tim Waxenfelter put this little calculator together to help determine the cost of training development.

As you can see, it’s based upon a few assumptions. It assumes that it takes about 8 hours of development time to put together a plan and materials for one hour of training (including background research, activity development, facilitator materials, participant materials, PowerPoint slides, etc). It also assumes your labor hours are the only costs involved in training. Costs go up even further if you’re using graphic designers, purchasing off-the-shelf content or videos, printing participant materials in full color, etc.

Yes, this particular training cost calculator brings Soapbox into the equation and offers an idea of how many labor hours you could save by automating some of your instructional design process, but there’s a bigger point to be made here.

The saying “time is money” is only partially true. Yes, when you’re at work, your time equates to labor hours, which have a cost to your business. Unlike money, however, your time cannot be saved. So the real question is: how do you want to spend it?

Stop Stressing About Virtual Training Activities

The United States went into lockdown mode as it responded to COVID-19 back around St. Patrick’s Day of this year. It’s been about 6 months since the world of learning and development has gone almost exclusively to virtual design and delivery, and there’s really no end in sight.

Are you still able to come up with original virtual training activities to keep people engaged?

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Are there instructional design lessons to be learned from Married At First Sight?

Perhaps I’ve been quarantined too long and have run out of “good” shows to watch, but when I recently stumbled across Married At First Sight (Season 9) on Netflix, I couldn’t resist.

As I began to watch it, I noticed something. I found myself rooting for certain people on the show. I wasn’t rooting against anyone on the show, but I definitely found myself rooting for a few of the people more than others. As I reflected on this more, I wondered if there was a lesson for us in the world of instructional design.

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Does that training need to be a full day? Does that elearning need to be a full hour?

My favorite teacher of all time was Mr. O’Laughlin, who showed the world what a 4th grade teacher should be. He was funny and always had us laughing. He was kind, smart, from where we stood he was effective, we seemed to learn things. He even had the patience to teach us chess. He was all of these things, that is, until someone broke a rule (which, as fourth graders, all us did at one point or another). Then he’d break out the dreaded punishment: a 500-word essay about what we did.

Legend had it that, several years before, there was a student named David Miller who, upon receiving his gazillionth 500-word essay assignment, sat down and wrote the following:

I was very, very, very, very (insert 493 more “verys”) bad.

In a way, he fulfilled the requirements of the assignment, although I’m not quite sure this was Mr. O’Laughlin’s intention. To some degree, the reminds me of how some training programs and metrics are still implemented.

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Virtual Training Design Lessons from a Weekend of Wine Tasting

Last weekend I had a chance to visit several wineries in Walla Walla, WA. A lot of people wondered why I was going to wineries if I don’t drink. Honestly, if I have an opportunity to sit outside on a gorgeous day, surrounded by beautiful scenery and amazing views while having fun conversations and learning about things I knew nothing about, then count me in.

As we sat in the final winery we were visiting over the weekend, I began to reflect on the experience and realized there might be some lessons to take away that can be applied to virtual training design.

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Survey Results: The Burden of Going All Virtual

In a post last week, I asked a series of questions to get a better idea of the effort that you’ve needed to apply as you bring training programs to a completely virtual/online environment. If you didn’t have a chance to respond, I invite you to check out the survey questions and add your own responses here.

I promised to share results, and after a week’s worth of data collection, there are some interesting findings, including the fact that one virtual meeting platform is being used FAR MORE than any other, and there is definitely more in-person training that is still happening than I would have hypothesized. Here is the way the survey results have come in to date:

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What is the burden of going from in-person to virtual?

In this COVID era, I bet a lot of you might be looking for an answer to this question. The truth is, we are, too.

So, in an effort to get to the bottom of this, we decided to allocate today’s Train Like A Champion post to a series of multiple choice poll questions to learn more about the burden you’re shouldering when moving from in-person to virtual training programs. If you have five minutes or so, we’d love your thoughts on the following questions.

In return, we’ll share the results in an upcoming post!

Which is generally easier:

Approximately how long does it take you to convert one hour of training from in-person to virtual?

Approximately how long does it take you to develop activities/lesson plan/slides for a 1-hour virtual session from scratch?

Which virtual delivery platform do you use most often?

Are you generally happy with the platform you use most often?

During this COVID-19 era, what percent of your live training is being delivered virtually?

Which virtual feature do you use most often for engagement and interaction?

How do you feel about designing and delivering virtual training?

How do you feel about the effectiveness of live, virtual training?

Are there some questions I haven’t asked through these poll questions that could offer additional insights into the burden you’ve faced going from in-person to virtual? I’d love to hear about it in the comment section.

The Business Case for Learning (podcast)

Recessions and economic downturns happen. Many of us have worked – or tried to work – through more than one economic downturn. As training departments tend to be small compared to other departments, how do we stay relevant in tough economic times?

Chris Pirie from the Learning Futures Group sits down with the Train Like You Listen team this week to give us a little history of his experiences in training department during economic downturns. He takes some time to discuss how this economy is different than others in his experience, and what the business case is for learning and development, no matter what the economy.

If you are interested in hearing more from Chris, be sure to check out his work and his podcast at learningisthenewworking.org

Tune in this week, and every week to learn more about what other professionals are doing to push our industry forward!

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Virtual Training Session in 10 minutes

Virtual training delivery has always been tricky, but since COVID-19 basically eliminated business travel, just about everyone has made a push to convert existing training programs to virtual.

Sometimes converting programs to virtual can be fairly simple, but usually, the best results come from keeping your learning objectives the same, but starting from scratch when it comes to activities. Virtual training programs and in-person programs are simply two different experiences, and retrofitting in-person programs to fit into virtual delivery may have been appropriate when we were desperately looking for quick ways to continue offering professional development, it’s certainly not the best long-term solution.

Virtual programs and in-person programs are simply two different experiences, and retrofitting in-person programs to fit into virtual delivery may have been appropriate when we were desperately looking for quick ways to continue… Click To Tweet

Within the next week or two, Soapbox will be updated to allow users to choose whether they’d like to create an in-person or a virtual training program. Here’s a closer look at how you’ll be able to generate an entire training lesson plan, with activity instructions customized to your virtual delivery platform, in about 10 minutes.

Step 1: Define your presentation

Simply begin by entering the name of your presentation, the amount of time you have to deliver your presentation, whether your presentation is to be delivered in-person or online (this blog post focuses on online delivery), the approximate number of people who will attend, the type of presentation and your virtual platform.

Defining the basics of your presentation

The amount of time you have to deliver your presentation, the approximate number of people who will attend and the platform will all impact the actual activities that are generated for your presentation. You’ll be given different activities and instructions if you have 4 people attending than if you have 400 people attending. Similarly, you’ll be able to use different features of a virtual platform to engage your audience if you’re using a platform like Zoom that has breakout room capabilities compared to if you’re using a platform like Microsoft Teams which does not allow for breakout room discussions.

Step 2: Set Your Learning Objectives

There are about 30 different choices for your learning outcomes. The key question here is: given the amount of time of your presentation and the goals of your program, what is it that your learners will realistically be able to do by the end of your presentation?

Some people contend that they can cover 6-10 objectives during a 30 minute presentation. While those people may have 6-10 talking points they’d like to cover, those aren’t learner-focused objectives.

Soapbox will limit the number of learning outcomes you’ll be able to select based upon the amount of time you have available for your presentation. This will ensure a presentation that stays focused and offers participants an opportunity to find ways to practice using your content.

Once you’ve made it through steps 1 and 2, you’ll have a presentation with activity instructions that connect to your learning outcomes and that is customized for your delivery platform. Most users have suggested it takes less than 10 minutes to get to this point.

Step 3: Customize and refine the virtual training activities

There’s no need for you or your team to spend time thinking through the best combination of activities that align with your learning objectives and that will keep your learners engaged. In this final step, you can now invest your time in making sure you have the right activities and talking points for your presentation.

You can drag and drop activities to re-arrange the sequence and flow of the presentation that’s been generated.

Outline of a virtual training session

You can swap out a suggested activity for one that may better suit your facilitation style, your comfort level with the virtual platform and your learners’ needs.

Virtual training session activities

You can edit the activity instructions and add talking points that are important to cover during your session.

Step 4: Generate a Virtual Training Session

Some Soapbox users find the PowerPoint file generated to be a time saver, and they modify the slide deck with some specific talking points, diagrams, illustrations or other key visuals. Others find that they will use their own slide templates, but copy some of the content from the Soapbox-generated slides. Either way, you have a visual resource that can be downloaded and used as you see fit.

Many Soapbox users like to have a hard copy instruction guide at their fingertips, so they’ll download the Facilitator Guide that can be generated. This guide offers step by step activity instructions and reflects any edits and talking points you may have made to each activity.

Virtual training session facilitator guide

That’s it. If you think Soapbox could help you generate better virtual training sessions, you can sign up for a free 14-day trial here.

You can also sign up for a brief demo to have someone walk you through Soapbox by selecting a spot on the calendar below.

Free Lesson Plan: Training Your Staff on Converting Programs from In-person to Virtual

Here in the United States, our Spring of COVID-19 has turned into the Summer of COVID-19, and soon, we’ll have the Autumn of COVID-19. It doesn’t appear that we’ll be coming together to deliver in-person training or in-person conference sessions any time soon. So how can organizations best help their presenters convert their programs from in-person to virtual delivery?

Retrofitting your existing programs to try to do the same thing, just in a virtual environment is tempting. Keep in mind, however, that virtual delivery offers opportunities for which in-person instruction doesn’t allow… and there are some things you can do in-person that you just can’t do online. Below, you’ll find a lesson plan that we’ve created for a 90-minute session that you can use to help educate your staff, co-workers or clients on ways to think through the conversion from in-person to online instruction.

Retrofitting your existing programs to try to do the same thing, just in a virtual environment is tempting. Keep in mind, however, that virtual delivery offers opportunities for which in-person instruction doesn't allow. Click To Tweet Continue reading